WHAT YOU WILL BE DOING

• Maintain accurate artist contact records and deal memos in the bespoke CRM booking system.
• Keep client bios, riders, and marketing assets current and organised.
• Enter offers and show details into the CRM system promptly.
• Issue contracts for confirmed performances and manage any amendments.
• Monitor and follow up on unreturned or unsigned contracts.
• Prepare and distribute detailed artist itineraries.
• Generate and send invoices for deposits, balances, and other show-related payments.
• Record settlement figures in the CRM and coordinate with accounting to issue statements.
• Track outstanding deposits and liaise with the finance team to ensure timely payments.
• Prepare immigration documentation, including Certificates of Sponsorship.
• Coordinate tour announcements and on-sales, working closely with promoters and client teams on ticketing and artwork.
• Schedule and confirm meetings; manage calendars for agents and maintain internal artist calendars.
• Oversee guest list management for shows and festivals.
• Support the team with additional tasks and responsibilities as needed.
• Develop A&R skills by scouting talent and sharing artist recommendations with agents.
• Lead the planning and execution of performance opportunities for assigned clients under agent guidance.
• Contribute to client tours across various agent desks within THE·TEAM's music division.
• Manage inbound phone calls on behalf of agents.
• Book agent business travel as necessary.
• Submit agent expense reports.
• Offer creative input on artist development and strategic planning.
• Build and maintain strong relationships with artists, managers, promoters, talent buyers, and label staff.
• Engage in regular discussions with Responsible Agent(s) about goals, growth, and career development.
• Foster positive collaboration across departments and team members.
• Champion a team-oriented, inclusive culture aligned with THE·TEAM's values.

THE SKILLS AND EXPERIENCE YOU NEED

• Previous experience within a Music Assistant role
• Excellent Organisational skills
• Excellent Communication Skills
• Proficient with CRM systems, Outlook and Word