WHAT YOU WILL BE DOING

• Maintain accuracy of artist contact records and deal memos in bespoke CRM booking system.
• Keep client bios, riders, and marketing assets up to date.
• Enter offers and relevant show details into CRM booking system.
• Collate single show and tour offers for presentation to management with high attention to detail.
• Issue contracts for confirmed performances and deal with subsequent contract amends.
• Track unreturned contracts; chase signed contracts.
• Create and send invoices for show-related payments (deposits, balances, etc)
• Obtain tax reduction options for artist fees, apply any relevant processes, and inform management.
• Track, collect, and enter settlement figures into CRM; notify accounting department to generate statement(s).
• Track unpaid deposits; liaise with accounting team to ensure show funds are received on time.
• Prepare and issue immigration paperwork (Certificate of Sponsorship)
• Set up tour announcements and on sales, liaising with promoters and client teams regarding ticketing and artwork
• Set and confirm meetings for agents.
• Book agent business travel as necessary.
• Submit agent expense reports.
• Manage show and festival guest lists.  
• Attend shows: meeting clients and representing the agent team.
• Join some planning meetings and calls with clients where required.
• Take on additional tasks and responsibilities as assigned, including highly detailed work for small shows up to arena level tours.

THE SKILLS AND EXPERIENCE YOU NEED

• Previous experience within a Music Assistant role
• Excellent Organisational skills
• Excellent Communication Skills
• Proficient with CRM systems, Outlook, Word and Excel