The Partnership Marketing & Promotions Coordinator provides administrative and operational support for promotional campaigns (e.g., sweepstakes, contests, surprise-and-delight programs, etc.) and for ongoing sponsorship asset tracking for the Ticketmaster Partnership Marketing Team portfolio of sponsorships. In addition, this role assists the Partnership Marketing team by handling day-to-day clerical work, documentation upkeep, the sweepstakes winner-process, and routine monitoring/reporting on sponsorship assets. It's important to note this is intended to be a support role, and therefore, final compliance, legal, and decisions remain with full-time Partnership Marketing staff and Legal departments at Ticketmaster.

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Please note this is a temporary part-time position with a set engagement of up to fifteen (15) hours per week for a one (1) year term working on campaign launches, winner processing windows, and reporting deadlines.

WHAT YOU WILL BE DOING

Administrative & Clerical Support

• Maintain and organize shared files, trackers, and the promotional materials library (microsites/landing pages, partner lists, approved creative assets, affidavits etc.)
• Schedule and coordinate stakeholder meetings; prepare agendas and distribute notes/action items
• Data entry and upkeep of campaign trackers, budgets, and timelines in Excel/Word/PowerPoint
• Format and proofread sponsorship & promotions documents for internal and client distribution
• Manage routine promotions correspondence as directed by the Partnership Marketing Managers
• Prepare, organize, and file documentation for audit and record-keeping purposes (affidavits, releases, W-9s, receipts)

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Promotions Support

• Support the Partner Marketing team in developing promotional plans for music & sports, live-event initiatives.
• Build and maintain promotional campaign timelines, launch plans, channel requirements, and approval paths.
• Compile all needed details for promotions (prize structure, eligibility, dates, entry mechanics)
• Convert campaign objectives into clear briefs for creative, CRM, media, and partners
• Develop copy for entry pages, social and any promotion materials
• Submit promotional artwork requests as needed to internal creative team for development
• Build entry pages utilizing in-house system and route
• Assist with collecting and organizing winner documentation (Affidavits of Eligibility, Liability & Publicity Releases, Guest Releases, W-9 forms etc…)
• Perform an initial completeness check on W-9s and releases and flag discrepancies— all final verification and legal sign-off remains with Legal and the Promotions Manager
• Initiate and manager winner communications (notifications, status updates, document follow-ups) and secure winner affidavits and accompanying paperwork under the direction of the Partnership Marketing Manager and agency.
• Coordinate event requirements: ticket quantities, venue details, winner communications with the Partner Marketing team and agency team
• Monitor entry periods and help track prize procurement status, shipping logistics, and fulfillment timelines
• Establish repeatable processes, trackers, templates, and documentation that improve campaign quality and team efficiency.

Sponsorship Monitoring & Reporting

• Monitor sponsor assets across digital/social placements to confirm delivery against contracted terms
• Coordinate materials for monthly partnership marketing newsletter and populate templates for deployment.
• Assist with the audit of asset tracking links and pull and compile recurring reporting on sponsor asset performance for internal reviews
• Support basic competitive/landscape monitoring related to competitive sponsorship activity as assigned

WHAT YOU NEED TO KNOW (or TECHNICAL SKILLS)

• Bachelors Degree
• Prior experience in a marketing support, or coordinator role
• Basic knowledge of sports marketing and sponsorship principles
• Strong organizational skills and attention to detail
• Strong project management skills, including timeline ownership, prioritization, follow-through, and risk management
• Proficiency with common productivity, presentation, spreadsheet, communication, and project-tracking tools (Google, Microsoft, Canva etc.)
• Comfortable learning new software/reporting platforms (promotion management tools, tracking dashboards etc.)
• Clear, concise and professional written and verbal communication
• Ability to handle sensitive/confidential documentation
• Desire for a flexible schedule and ability to pivot on competing priorities and projects as needed
• Familiarity with sponsorship, promotions, or sweepstakes processes a plus
• Basic design tool familiarity (Canva, Photoshop) a plus

YOU (BEHAVIOURAL SKILLS)

• Passionate and motivated.
• Driven with and by an entrepreneurial spirit.
• Resourceful, innovative, forwarding thinking, and committed.