Category: Artist/Label Services

The ideal candidate for the Executive Assistant to VP position is a dedicated individual with experience supporting senior corporate leadership. The primary role of this position is to assist the VP with personal and administrative tasks, communication, scheduling, and day-to-day business operations. Individuals best suited for this role are highly driven, detail-oriented, discreet, proactive, and able to operate in a fast-paced environment.
Responsibilities
• Manage and prioritize the VP’s calendar for calls, business meetings, appointments, and events
• Coordinate domestic and international travel arrangements and visits from global partners/staff
• Liaise with executive leadership, internal staff, partners, legal teams, and other key stakeholders
• Manage and prioritize correspondence and time-sensitive communications
• Prepare the VP for meetings with relevant materials and information
• Take minutes at necessary meetings, track action items, and follow up as needed
• Manage VP expense tracking and reporting
• Collaborate with internal departments on various projects
• Handle confidential business and personal information with discretion
• Anticipate needs and proactively resolve scheduling, logistical, and administrative issues
• Support with additional personal and administrative tasks as needed
• Some travel may be required
Qualifications
• Relevant executive support experience
• Strong understanding of Google Workspace, Microsoft Office, Zoom, and related productivity tools
• Excellent written and verbal communication skills
• Self-motivated team player
• Diligent, proactive, and resourceful
• Highly organized and efficient
• Strong attention to detail
• Strong judgment and discretion
• Professional work ethic
• Works autonomously and manages priorities effectively