Salary: USD 100000.00 - 110000.00 annually

Category: Artist Management

Executive Assistant
Los Angeles, CA
ACLMTE is a full service entertainment staffing agency working with clients all over the country. We are currently seeking an experienced Executive Assistant for a full-time role based in Los Angeles, CA. This position will support a high-profile entertainment executive across his professional and personal commitments and is ideal for a career Executive Assistant who genuinely loves what they do, thrives in a relationship-driven environment, and takes pride in being an exceptional support partner.

What Winning In This Role Looks Like
• You have a minimum of 5 years of experience as an Executive Assistant
• You are a strong communicator with excellent written and verbal skills
• You are exceptionally organized with a strong attention to detail
• You are more proactive than reactive and consistently stay ahead of what's needed
• You are attentive and able to anticipate needs before they arise
• You are flexible and can successfully pivot at a moment's notice
• You are a self starter with a strong work ethic
• You are trustworthy, discreet, and respectful of confidentiality at all times
• You are a creative problem solver who is solution oriented
• You are planning and double checking your executive's schedule days and weeks ahead
• You lead with confidence, kindness, and professionalism
• You are well versed in working with teams from all over the world and can easily adapt to a variety of cultural backgrounds and communication styles
• You can jump right into an existing team, adapt seamlessly to how they operate, and integrate naturally
• You genuinely love being an Executive Assistant and consider it your desired long term career path
• You thrive in a close-knit, family-oriented team environment where relationships matter
• You understand the importance of the people in your executive's world and know how to prioritize accordingly
• You are nurturing, warm, and bring a positive, steady presence to the team
• You have the ability to manage complex scheduling with ease and always have a Plan B ready

Regular Tasks for This Role:
• Managing and maintaining complex executive calendars across multiple time zones
• Scheduling and coordinating calls, meetings, and appointments with internal and external contacts
• Preparing agendas, briefing materials, presentations, and follow up notes for meetings
• Coordinating domestic and international travel logistics including flights, accommodations, ground transportation, and itineraries
• Managing expense reports and reconciliation
• Drafting and managing professional correspondence and communications on behalf of the executive
• Serving as a gatekeeper and primary point of contact for internal and external communications
• Tracking action items, deliverables, and follow through on behalf of the executive to ensure nothing falls through the cracks
• Learning the priorities and relationships within the executive's world in order to make smart, informed scheduling decisions
• Coordinating with international teams, partners, and stakeholders across multiple time zones
• Occasionally supporting the executive on site at events, appearances, or at their residence as needed
• Maintaining organization of important documents, contacts, records, and ongoing projects
• Managing special projects, research, and miscellaneous administrative tasks as needed

Skills / Experience / Education
• A minimum of 5 years of experience as an Executive Assistant is required
• Prior experience supporting entertainment industry executives is strongly preferred
• Experience booking and coordinating complex domestic and international travel required
• Proficient with Google Workspace, Microsoft Office, Slack, Zoom, and standard productivity tools
• Strong written and verbal communication skills
• Exceptional organizational, multitasking, and time management abilities
• Ability to work independently with minimal supervision and a high degree of autonomy
• Comfortable working across multiple business verticals simultaneously
• Strong critical thinking and problem solving skills
• Adaptable across a variety of situations and personalities
• Genuinely enjoys being of service and takes pride in supporting others
• Career Executive Assistant mindset — this is not a stepping stone role

Compensation & Benefits
• Salary: $100,000–$110,000 depending on experience
• Healthcare provided