THE JOB

The Production Assistant plays a vital role in supporting the successful planning, execution, and financial administration of live events from pre-production through show settlement. Working closely with Production Managers and cross-functional teams, this position helps coordinate logistics, manage budgets and administrative processes, facilitate communication with vendors and touring personnel, and ensure day-to-day production operations run smoothly. By providing organized, proactive support in a fast-paced environment, the Production Assistant contributes directly to delivering exceptional live event experiences while maintaining operational efficiency and financial accuracy.

WHAT THIS ROLE WILL DO

• Production Assist(s) with all show related duties prior to on sale date through event completion.
• Responsibilities to include employee scheduling and payroll, managing vendor rentals, processing invoices and payment confirmation.
• Prepare show budgets, forecasts, cash reconciliation and show recaps.
• Settle shows
• Assist Production Managers with Expense Reports and any other administrative tasks as needed
• Schedule and participate in in person meetings and zoom meetings.
• Facilitate proper interdepartmental communication and organization.
• Assist and support all production department personnel with job functions as needed.
• Review show riders to advance office and dressing room touring needs.
• Work with production manager(s) to procure all necessary show rental items.
• Liaise backstage directly with tour staff and dressing room coordinators to ensure comfortable working environment.
• Responsible for procuring all required automobile rentals and coordinating required staff assigned to specific vehicles.
• Document and record rental vehicle usage i.e. mileage, fuel costs, maintenance, damage etc.
• Enter Department payroll as outlined by the Production Manager and Payroll Coordinator, develop reports as required.
• Liaise with local caterer to ensure proper advanced communication between all parties.

WHAT THIS PERSON WILL BRING

• 1-3 years of related work experience
• High school diploma/equivalent or greater
• Proficiency in Microsoft office preferred
• Ability to work in a fast-paced environment