Intro to Position

NPR is seeking a highly organized, detail-oriented, and candidate-centric Talent Acquisition Coordinator to join our collaborative People team. In this pivotal role, you will support the full-cycle recruitment framework, serving as a primary point of contact for candidates from the initial role kickoff through pre-onboarding. Operating as a critical partner to recruiters, hiring managers, and cross-functional teams, you will ensure recruitment milestones are executed with transparency, speed, and exceptional care. The ideal candidate thrives in structured, operational environments and enjoys leveraging technology to optimize workflows and champion candidate-first experiences.

Responsibilities

• **Interview Coordination & Scheduling: **Coordinate and schedule candidate interviews, panel sessions, and debriefs across multiple time zones, ensuring a seamless experience for hiring teams and candidates.
• Requisition & Posting Workflow: Manage the creation, review, and external distribution of job postings across approved networks and boards, ensuring language is inclusive and aligned with organizational benchmarks.
• System & Workflow Management: Guide recruitment requisitions through internal approval channels, maintaining strict adherence to established organizational workflows and timelines.
• Offer & Pre-Onboarding Administration: Facilitate the preparation, distribution, and tracking of formal offer letters, and launch and review background checks.
• **Onboarding Integration & Progress Tracking: **Guide selected candidates through the end-to-end pre-onboarding journey, tracking milestone progress and coordinating closely with internal People team divisions to prepare IT systems, payroll integration, and communication channels.
• **Form I-9 & Federal Compliance: **Securely coordinate and facilitate the completion of Form I-9 employment eligibility verification with new hires, reviewing physical document submissions as an authorized employer representative to ensure federal regulatory compliance.
• **ATS Administration & Security: **Act as a platform administrator for Greenhouse Recruiting, managing user access profiles, provisioning appropriate team permissions, and ensuring system standards.
• **Data Integrity & Reporting: **Maintain accuracy of candidate profiles and job records within the ATS, generating targeted reports on recruitment metrics, KPIs, and referral programs on a recurring weekly or monthly schedule.
• Training & Support: Train and support internal hiring managers and teams on Greenhouse operations, developing visual workflows and troubleshooting guides to encourage platform adoption.
• Compliance & Confidentiality: Safeguard employee and candidate confidentiality while strictly upholding federal, state, and local employment regulations throughout the recruitment life cycle.
The above duties and responsibilities are not an exhaustive list of required responsibilities, duties and skills. Other duties may be assigned, and this job description can be modified at any time.

Minimum Qualifications

• 3+ years of talent acquisition coordination experience (including internships, administrative fellowships, or student leadership roles).
• coordinating logistics, planning multi-step processes, and calendars.
• Must have experience in maintaining confidentiality and exercising strong professional discretion with sensitive personnel data.
• Exceptional written and verbal communication skills, with a track record of building collaborative relationships with diverse teams.
• Strong digital literacy, with the self-directed ability to learn new systems, databases, and collaboration software quickly.
Preferred Qualifications

• Exposure to or prior use of Greenhouse Recruiting or an equivalent enterprise Applicant Tracking System (ATS), HR database, or CRM platform.
• Prior experience drafting visual guides, process workflows, or basic technical tutorials for system users.
• Familiarity with basic database reporting and exporting metrics to support strategic decision-making.
Required Skills/Competencies

• Logistical & Process Execution: Meticulous attention to detail with the ability to execute sequential, high-priority workflows with speed and accuracy.
• Customer Service Orientation: A candidate-first mindset dedicated to delivering a warm, professional, and accessible candidate journey.
• System Troubleshooting: Resourcefulness in diagnosing and resolving basic scheduling conflicts or platform interface issues independently.
• Time Management: The ability to prioritize competing administrative demands in a dynamic, high-volume professional environment.
• DEI Stewardship: Awareness of inclusive hiring practices, with the commitment to eliminating systemic barriers throughout the recruitment life cycle.
Education Requirements

• Bachelor’s degree or equivalent practical experience