BUILDING & FACILITIES MANAGER (THE PROSPECT BUILDING)

Reporting to: General Manager

**Location: **On site at The Prospect Building, Bristol

**Salary: **£35,000 - £37,000

**Working Hours: **Monday-Friday, with out of hours show work and weekend work a core part of the role.

Overview

A key part of a vibrant and hardworking team, this role is responsible for the maintenance, management, and development of the building, site, and facilities including preparation for a range of events, and project management of improvement works.

Maintenance:

• Oversee maintenance and daily checks of all facility systems including electrical, plumbing, lighting, mechanical equipment, structural components, site and production infrastructure.

• Perform routine inspections of interior and exterior building conditions.

• Schedule and execute preventative maintenance tasks to reduce downtime and extend equipment life.

• Manage and maintain tools, equipment, and maintenance supplies inventory.

• Implement and manage sign in and out system

• Develop maintenance logs, service schedules, and operational checklists.

• Work with the General Manager and to research, assess, and develop building upgrade and facility enhancement projects in line with the venue development and long-term goals, then manage and execute.

• Coordinate timelines, budgets, and contractor activities, ensuring building and site works have minimal disruption.

Safety:

• Communication and collaboration with staff and contractors to ensure safety processes are embedded into all venue activity

• Ensure all building / site related safety policies, processes and site safety information is clear and up to date.

• Responsible for ensuring site wide logging of all building & site related safety and maintenance checks.

• Ensure venue is always up to date with all surveys/regulations/certifications (e.g. asbestos / FRA).

• Monitor and maintain fire protection systems, including alarms, extinguishers, sprinklers, emergency signage, and ensue regular checks are in place and logged. Take ownership for Fire Safety Management Plan and implementation.

• Inspect and maintain emergency exits, evacuation routes, and crowd-flow areas.

• Keep accurate safety records and documentation for inspections or permits and all other safety activity.- Ensuring passing on of relevant safety information to staff, contractor and visitors.

• Liaising with Safety Advisor when necessary, feeding back to General Manager and Operations Director.

Contractor Oversight:

• Source, hire, and manage site and building contractors (electricians, plumbers, structural engineers, etc.), Review work for quality, safety, and compliance with legislation and industry standards.

• Maintain positive, cost-effective relationships, negotiate service agreements, and, ensure companywide processes are followed.

Operations:

• Ensure the full site is prepared for its daily use, booking and managing the suppliers/staff to make this happen (e.g. cleaners, bins, sanitation, site crew, technical crew).

• Support setup of infrastructure when needed (e.g. fencing, signage, protective flooring, seating).

• Respond to facility-related issues quickly during operational hours.

• Manage locks, keys, access control, and security systems in coordination with GM and AMAAD and security staff.

Budgeting & Resource:

• Manage the annual facility maintenance budget and specific lines in the event budgets.

• Manage payment of suppliers, site staff and utilities, ensure companywide processes are followed in terms of contacting, invoicing and payment processing.

• Track expenses related to repairs, equipment, and services and ensure budget lines are not exceeded.

• Recommend cost-effective solutions and long-term strategies.

• Manage procurement of supplies, consumables, tools, and spare parts.

REQUIREMENTS:

Essential

• Proactive, practical, can-do outlook and approach to work.

• 4+ years of experience in facility, site, equipment or building management, maintenance, or repairs.

• Experience managing projects from conception to completion, to a budget.

• Experience maintaining and fixing things (machines, equipment, vehicles).

• Willingness to be on site, this is not a work from home position!

• Understanding of equipment, facilities, venues, sites, and ideally events.

• Hands on attitude to oversee a dynamic environment with daily challenges.

• Safety conscious and compliance focussed.

• Ability to communicate with a range of people and work effectively as part of a small (but perfectly formed) team.

• Ability to work independently and handle hands-on repairs and DIY.- Organisation, attention to detail, troubleshooting, problem solving, I.T and communication skills.

• Availability for some evenings, weekends, or emergency on-call needs as required.

Desirable

• Familiarity with safety legislation (H&S at work act / CDM), training preferable.

• Experience preferably in an event space, venue, event site, or festival.

• Ability to read technical drawings, manuals, schematics, and building plans.

• Forklift, picker license.

**How to apply **

Send us a CV and short cover letter explaining why you are the perfect for this role.

We are always very grateful to see a high volume of candidates apply to us. However due to this, we are unable to respond to all applicants. If you have not heard back from us within 3 weeks of your application unfortunately your application has not progressed to the next stage.

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**Equal Opportunities **

We are committed to providing equal employment opportunities for all applicants, and to providing employees with a positive and supportive work environment. We actively encourage applications from those with diverse backgrounds and experiences, and/or from marginalised communities.

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