Job Summary

The Contract Administrator will work closely with legal, operations, accounting and production teams to review artist, venue, co-promotion, vendor, locations and sponsor agreements. Additionally, this position will work closely with Manager of Contract Administration and/or accounting team to process wire requests and deposits for artists and venues. The Contract Administrator will review venue insurance requirements per contract obligations and ensure needs are met on an event-by-event basis.

Essential Functions

• Manage the full lifecycle of Special Events agreements, including drafting, issuing, negotiating, reviewing, executing, and maintaining venue license agreements.
• Draft, review, and administer ancillary agreements, including vendor agreements, data-sharing agreements, preferred catering agreements, and other event-related contracts.
• Collaborate with Sales, Finance, Legal, and other internal stakeholders to ensure accuracy of event details, contractual terms, and operational requirements.
• Review, collect, and approve certificates of insurance and related compliance documentation from clients, vendors, and third-party contractors.
• Develop, implement, and continuously improve contract administration processes, workflows, and communication channels between field teams and corporate offices.
• Maintain accurate and organized event files, ensuring all contracts, amendments, insurance documents, and related records are current and properly archived.
• Train and mentor new employees on contract administration processes, systems, and best practices.
• Serve as a primary point of contact for clients regarding contractual requirements, event documentation, and venue policies, ensuring timely and professional communication.
• Support business operations initiatives by identifying process improvements, enhancing reporting capabilities, and driving operational efficiencies across the Special Events division

Required Qualifications

• High School Diploma or its equivalency (BA/BS Degree Preferred)
• 2-4 years Of related work experience
• Paralegal, legal experience preferred
• Basic knowledge of contract administration and legal language
• Strong attention to detail and highly organized
• Ability to compare/analyze documentation
• Strong written and verbal communication skills
• Knowledge of Microsoft Office programs (Excel, Outlook, Word) and Adobe software
• Ability to prioritize, multi-task and perform well under pressure
• Interest/knowledge of music industry preferred